Circling the same vendor list
Buyers quote the suppliers they already know, because finding and qualifying a new source costs more effort than the visible saving is worth.
AI-native sourcing & order orchestration
Go beyond your usual vendor list, without adding a single mail thread.
Millionise turns one RFQ into a wider sourcing round, keeps every quotation conversation on the order, and brings the offers back as allocation scenarios you can compare and approve.
One source of truthItems, suppliers, messages and decisions sit on the same order
AI runs it, people decideAgents coordinate; supplier approval and award stay yours
A full audit trailEvery price and approval is stored with its timestamp and source
01 / Why change
A wider supply base should mean better choices, not more mail to chase.
Sourcing teams are asked to widen the vendor base and shorten quoting time at once. Today those two goals pull against each other, and the inbox is where they collide.
One mail thread per supplier
Technical questions, drawings, revisions and delivery commitments scatter across separate threads that a buyer has to reassemble by hand before anything can be compared.
Follow-up from memory
Chasing missing quotes and tracking who has quoted which line lives in spreadsheets and personal reminders, so coverage is only ever an estimate.
Comparison comes last
Price, MOQ, MPQ, freight, lead time and payment terms are only brought onto one basis after days of coordination have already been spent.
02 / The platform
The order is the operating system.
Every capability below writes to the same order record. Nothing is re-keyed between steps, and nothing leaks in the handover from quoting to purchasing.
Take in a BOM in any format
A customer BOM can arrive as an untidy spreadsheet, a PDF or a paragraph in an email. Millionise reads it into one clean, versioned BOM — and keeps the raw text of every line, so you can always trace what the customer actually sent.
Resolve every line to a real MPN
Manufacturer aliases, packaging suffixes and half-typed codes resolve to a single MPN with a confidence score. Anything ambiguous goes into a queue for a person to confirm instead of being quietly guessed.
See lifecycle risk before you price it
Lifecycle status, last-time-buy dates, RoHS and REACH status and approved alternates sit on the BOM line you are costing. An NRND or EOL part surfaces while you still have a second source, not on the day the line stops.
Stay inside the customer's AVL
The AVL/AML, DNP lines and revision changes carry through into the quotation, so what you price is what the customer actually asked to have built.
Cost the quantity you will actually buy
Scrap, yield, MOQ and MPQ are applied before the price is set. The quote reflects the full reel you are forced to purchase, not the placement count on the board.
Normalise every offer to one basis
Price breaks, freight, currency, payment terms and lead time are brought into a single view — with the FX rate applied stored next to the quotation, so the number does not move on its own later.
Price the whole board, not just the parts
Material, labour, machine and overhead time, plus NRE amortised across the run. Markup and margin are shown side by side, because confusing the two is how a thin-margin contract turns into a loss.
An approved scenario becomes POs
Approve an allocation scenario and it becomes a PO per supplier, with deposits, production milestones and incoming inspection — each one traceable back to the offer it came from.
03 / Supplier network
Start with the suppliers you have. Decide with the ones you find.
Widening the vendor base is only useful if the new names arrive qualified, comparable and reachable. That is the part Millionise takes on.
Your vendor list still comes first
Known, qualified suppliers are mapped to the item before anything else. Discovery adds options; it never replaces the relationships you have spent years building.
Search on manufacturing capability
Filter by item, capability, region and certification, so the shortlist is built on manufacturing fit rather than on who happened to answer fastest last time.
Qualify against verifiable data
Every candidate carries where it was found and what was verified. Approving a new supplier becomes a decision on the record rather than a judgement call you have to defend later.
Reach suppliers on the channel they use
Not every supplier will log into a portal, and the best price often comes from one who will not. Millionise collects offers over email, web forms and messaging apps, and still returns them structured and comparable.
04 / RFQ journey
Five stages, from the customer's request to goods in the warehouse.
Each stage hands the next one structured data rather than an attachment, which is why the work compounds instead of restarting.
Break down the demand
Read the customer's request, extract the requirement with a confidence score, normalise the items and flag the handful of lines that will decide the cost.
Map and reach the supply
Map qualified suppliers, release RFQs in parallel, run the supplier exchange and track coverage and open follow-ups in a single view.
Decide with allocation scenarios
Normalise price, MOQ, freight, terms and lead time, then generate allocation scenarios — lowest cost, fastest, lowest risk, balanced — for an authorised person to approve.
Commit with the customer
Issue the quotation, handle the negotiation, and confirm or close the order without ever leaving the record the price was built from.
Execute and collect
Release POs, track deposits and production milestones, run incoming inspection, then deliver. Customer receivables and supplier payables are tracked separately and never merged.
05 / Who it is for
Built for teams whose margin sits inside the quotation.
EMS and contract manufacturers
High-mix, low-volume, thin margins. A two per cent error in a quotation can be the entire profit on the contract.
OEM and brand sourcing teams
You own the design and the supplier relationships, but the quoting work is spread across R&D, purchasing and finance.
Distributors and trading teams
You answer many enquiries to win a few. The speed and accuracy of the response is the product you are selling.
Traceable and regulated builds
Medical, automotive and aerospace work, where date codes, lot traceability and an audit trail are part of what you deliver.
06 / Trust
Automation you could hand to an auditor.
A sourcing decision has to survive a review months after it was made. Everything below exists so that it can.
Every figure traces to a source
Each recommendation shows what data it rests on and how confident it is. No number appears without a source you can open.
The buyer keeps the decision
Supplier qualification, commercial award and PO release are explicit human decisions, every single time.
Every price is a timestamped snapshot
Stock and pricing are stored with the moment they were captured and the FX rate applied, so a quotation can still be explained a quarter later.
Commercial confidentiality
Your supplier list, your negotiated terms and your cost model stay yours. Nothing is pooled to make a market out of your buying.
An audit trail you cannot edit
The order timeline keeps decisions exactly as they were made. A review months later reads the same as the day it happened.
“A quotation you can defend line by line is worth more than a quotation you produced quickly.”
Questions
What teams ask before running their first RFQ with us.
If your situation is not covered here, describe it in the form below and we will answer it directly rather than send a brochure.
Do we have to replace our ERP?
No. Millionise sits in front of it and covers the work between an incoming RFQ and a released PO — the part most ERPs were never designed for. Orders, items and POs can be pushed into the system you already run.
What about suppliers who will not use a portal?
They keep working the way they do today. Millionise runs the exchange over email, web forms and messaging apps, and still returns a structured, comparable offer. A supplier should never drop off your shortlist because of the channel they prefer.
How accurate is automatic MPN matching?
Accurate enough to remove most of the manual work, and honest about the rest. Every match carries a confidence score, and anything ambiguous is held as an exception for a person to confirm rather than being guessed. In quoting, a confident wrong answer costs far more than an open question.
Where does the pricing data come from?
Connected distributor and supplier sources, the quotes your own suppliers return, and any contract pricing you have already negotiated. Every figure is stored with the moment it was captured, because a price without a timestamp cannot be justified.
Can it quote in our currency and our cost model?
Yes. Labour rates, machine time, overhead, NRE and margin rules are yours to configure, and the FX rate applied is stored with the quotation so the number stays stable after it is sent.
Is our data used to train anything shared?
No. Your supplier list, your terms and your cost model stay inside your own workspace. Commercial confidentiality is a design constraint, not a setting.
How do we start?
With one real RFQ. We run it with you end to end and you keep the result, whether or not you carry on with us.
Design partner programme
Bring us one RFQ.
Millionise is an early product. We work with a small number of design partners, run a real RFQ with them from end to end, and build the next release around whatever breaks.